{"id":23171,"date":"2026-08-25T14:23:09","date_gmt":"2026-08-25T11:23:09","guid":{"rendered":"https:\/\/kuvittajat.fi\/?post_type=news&#038;p=23171"},"modified":"2026-09-01T13:52:28","modified_gmt":"2026-09-01T10:52:28","slug":"__trashed","status":"publish","type":"news","link":"https:\/\/kuvittajat.fi\/en\/news\/__trashed\/","title":{"rendered":"Frequently asked questions about the expense grant"},"content":{"rendered":"\n<section id=\"acf-block-6aa87b2e678b5\" class=\"block block-content-wrapper container-fluid \">\n    <div class=\"container\">\n        <div class=\"row\">\n            <div class=\"col-12 col-lg-6 offset-lg-3\">\n                <div class=\"entry-content\">\n                    <div class=\"acf-innerblocks-container\">\n\n<h3 class=\"wp-block-heading\">How do I estimate the amount I should apply for, and how do I specify the item I\u2019m applying for in my application?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Find out the current price of the item you\u2019re applying for and use that to justify the amount you\u2019re requesting. Clearly state in your application what you\u2019re applying for and, if necessary, explain how the purchase relates to your professional work as an illustrator.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">For example, if you are purchasing a wide variety of traditional art supplies, calculate their unit prices and total cost. Include links to all items in the attachments. You may also make the purchase at a brick-and-mortar store instead of an online store\u2014please mention the place of purchase in your application if it differs from the linked item.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">What if the item is on discount or the item changes?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">If you are able to purchase the item covered by the grant at a lower price, you may use the difference\u2014up to 70 euros\u2014for other small professional purchases. You do not need to report minor changes separately, such as purchasing a device that is nearly identical but of a different brand, or small purchases under 70 euros\u2014it is sufficient to mention this in your final report.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If the item you\u2019re purchasing changes significantly, submit a request to change the intended use via the grant system by sending a message. In the message, explain what you\u2019re switching to and include a link.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">What if more than 70 euros of the grant remains unused?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">If more than 70 euros of the grant remains unused and you still want to use the remaining amount, submit a request for a partial change of purpose through the grant system via a message. In the message, explain what you would use the remaining amount for and include a link.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">When should I submit a request for changes?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">In all cases, submit your request for changes well in advance, but no later than the final deadline for the report. You may make the purchase once the request has been approved.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Please note that a request for changes can only be submitted within the original application category.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">I can&#8217;t use the remaining amount. What should I do?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">If you can no longer use the remaining amount, you must return it to Kuvittajat ry. Please contact us via the grant system to receive instructions on how to make the return.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Can I buy a used product from a private person?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Yes, you can purchase a used product from a private person. For reporting purposes, please make sure that your bank statement includes a note indicating what you purchased. If you pay with cash for a used product, ask the seller for a written receipt.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Can I apply for an expense grant if my working space is at home?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Yes, if you can justify with a calculation and specify the section of the total cost of the space. If you live in an apartment or house that you own, you can also calculate the section of the working space for which you would be applying for the expense grant. If you live with other people, add only your share of expenses to the calculation.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Calculate the expense of the working space by first calculating the cost per square meter of the apartment and multiplying it by the number of square meters of the working space. In this context, the cost is the rent or maintenance charge, not, for example, water and electricity costs, unless they are included as a fixed part of the rent.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">What expenses can I include in my travel grant? How do I report my expenses in the application?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Travel expenses may include air, train, bus, or boat tickets. In addition to travel expenses, you can apply for a grant to cover accommodation costs, trade show tickets, and compensation for emissions from any flights; the grant cannot be used to cover local transportation tickets or other living expenses.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If the total cost of the tickets does not meet the minimum of \u20ac200, the balance may be covered by accommodation costs. Receipts for all travel and accommodation expenses must be submitted with the report. Other destination expenses, such as museum tickets and meals, are not covered.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Please calculate the cost of your proposed itinerary, listing the items included. Include links or screenshots of the websites you used to calculate the cost of the trip. If you are also applying for climate compensation, make sure to include this in your application.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Can I apply for a travel grant for two different travels?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">In 2026, in order to promote internationalization in the field of illustration, a side call will be open for applying to participate in international fairs (travel, accommodation, and fair ticket\/booth expenses). From the basic expense grant call, you can apply for grants for all other trips: domestic and international residencies, professional excursions, or participation in domestic fairs. It is therefore possible to apply for travel grants from both the side call and the basic call during September, in accordance with their target areas. Applications cannot be for the same travel. Please also make sure that you apply for each travel grant using the correct form.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Can I qualify for climate compensation if part of my trip is made by air travel?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">No. The climate compensation can only be awarded if the trip is made entirely by land.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Can I apply for the expense grant for service procurement such as computer maintenance or a comprehensive eye examination? How about computer glasses?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Eyeglasses, eye examination and computer maintenance may be acceptable expenses if the need is related to the illustrator\u2019s profession and is clearly stated in the application. These expenses must be applied for in the purchase category.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Can I apply for a grant for a degree?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Education grants are only awarded for individual training, face-to-face or online. Grants are not awarded for studies leading to a degree.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">I am applying for a grant for printing costs, what attachments should I include in my application?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">An offer from a printing house is enough.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">What purchases can\u2019t you get a grant for?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Purchases that are not related to the profession of the illustration. The application will also be rejected if it is incomplete. Usually, the application will also be rejected if the report from last year\u2019s grant has not been completed.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Can I make the purchase in the name of my trade name or other company form?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The expense grants will be awarded for private individuals and the grant will be paid to the account of a private person and under its taxation, so it is not possible to apply as a company.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Is there time to leave the Kopiosto Grant of Rights during the application period?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Yes, if you submit your authorization through <a href=\"https:\/\/kopiostoextra.fi\/Account\/Login?ReturnUrl=%2Fvaltuudet\" data-type=\"link\" data-id=\"https:\/\/kopiostoextra.fi\/Account\/Login?ReturnUrl=%2Fvaltuudet\" target=\"_blank\" rel=\"noreferrer noopener\">Kopiosto\u2019s authorization online service<\/a> by the end of the application period. You can also check your authorization status and the authorizations you have granted to other organizations through the authorization service. For more information, visit <a href=\"https:\/\/kopiosto.fi\/en\/kopiosto\/for-authors-and-publishers\/authorisations-collected-by-kopiosto\/authorisations-given-by-authors-of-texts-and-images\/\" target=\"_blank\" rel=\"noreferrer noopener\">Kopiosto\u2019s website<\/a> or contact Kopiosto\u2019s rights holder services at valtuudet@kopiosto.fi.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">How do I report the grant?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The purchase must be made and reported through the grant system by the date mentioned in the application announcement. Expense receipts must be attached to the report and the total amount spent must be at least the amount of the grant. If you\u2019re unable to attach receipts to the report, a bank statement is also acceptable. The expense receipts must show that the received grant has been used. In addition, a short explanation is required about the use of the grant. If you have made a request for partial change of use declaration and received an approval for it, please mention it in your explanation.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Fill in the report in the grant system like this:<br>1. Description of the use of the grant: briefly describe how you used the grant. If you made a request for change of use of the grant, please also mention it in this section.<br>2. Expense details: if there is more than one expense, identify the expenses and indicate the amounts of the expenses. The calculator will then calculate the total expenses and show whether the grant is still unused or has been used up. The minimum amount of expenses must be at least equal to the amount of the grant awarded.<br>3. Add the necessary receipts to the attachments.<br>4. Finally, be sure to send the completed report.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">How should I report the expense grant on my tax return?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The amount of the grant awarded by the private entity and the associated costs for the grant are entered on the tax return, and the amounts cancel each other out.<\/p>\n\n<\/div>\n                <\/div>\n            <\/div>\n        <\/div>\n    <\/div>\n<\/section>","protected":false},"excerpt":{"rendered":"","protected":false},"author":363,"featured_media":22394,"template":"","categories":[107],"class_list":["post-23171","news","type-news","status-publish","has-post-thumbnail","hentry","category-grants"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Frequently asked questions about the expense grant | Kuvittajat ry<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, 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